The Product

From shoebox to handover ready — without the hassle.

MyBuildRecords fits in with how you work.

Builder · Progressive Upload

Collect docs as the build happens

Create a project, set your rooms and building elements, then collect documentation progressively over the life of the build. Upload via web, snap a photo on mobile, or forward an email — every project has its own ingestion address.

Documents are tagged by building element (Electrical, Plumbing, Roofing…) and optional room. Mark anything compliance-critical with a single flag. The project dashboard shows your completeness at a glance.

  • Web upload, mobile photo capture, or email forwarding
  • Tagged by Building Element (required) and Room (optional)
  • “Required for Council” flag on compliance docs
  • Completion dashboard across all Building Elements
Project Dashboard
Beach House

4 OF 5 ELEMENTS COMPLETE

Subcontractors · Magic Link

Your subcontractors contribute. No account needed.

Invite a subcontractor from the project page — enter their name, email, and scope. They receive a magic link valid for 30 days. They click it, upload their compliance docs and their invoice, mark complete. No login, no password, no friction.

  • Magic-link upload page — no account required
  • Subcontractor uploads certification docs + their invoice in one flow
  • Trade Directory auto-populated from invite details
Subcontractor Upload
Harrison Electrical

DOCS + INVOICE · ONE FLOW · NO FRICTION

Handover · One Button

Your Handover Pack

When the project is complete, hit the big button. MyBuildRecords generates a branded, indexed PDF handover pack and a per-property homeowner portal simultaneously. Both are themed with your client’s photos. Both look like you designed them yourself.

Download a print-ready QR sticker to place inside key locations around the home — switchboard, hot water cupboard, garage etc. Future occupants, tradespeople, and homeowners scan it and land directly on the portal.

  • Homeowner portal: branded splash, tile navigation, Trade Directory
  • One link — no login, no signup required for the homeowner
  • Print-ready QR sticker
  • Indexed PDF: cover page, hyperlinked TOC, all docs by Building Element — provided for final handover
Save Handover
SAVE HANDOVER →

GENERATES PDF + PORTAL · IDEMPOTENT · RETRY-SAFE

Output 01
Indexed PDF
Cover + TOC + all docs
Output 02
Homeowner Portal
Unique access link

Homeowner · Post-Handover

Their home. Their records. Everything in one place.

Homeowners receive a signed URL — nothing to install, nothing to sign up for. They land on a branded portal themed with the photos you chose at project setup. Documents organised by room. Warranties, manuals, care guides — all in one place.

You can provide early access to draft handover documents during the build.

The Trade Directory surfaces every subcontractor’s contact details in one tap. Docs are retained for three years from project start.

  • No login required — unique access link provides instant access
  • Tile navigation by Building Element
  • Trade Directory — tap-to-call / tap-to-email all subcontractors
  • Full PDF download at any time
Homeowner Portal
City East
 
Kitchen
Manuals + Warranties
 
Roofing
PS3 + Care Guide
 
Electrical
CoC + Switchboard
 
Trade Directory
6 subcontractors
“It’s Sanity Insurance — to avoid that 2am call from your client asking for their heat pump manual.”

Hamish · Founder · Builder

Built-in Features

Everything a handover needs. Nothing it doesn’t.

Trade Directory

Who do I call?

Auto-generated from sub invites. Name, scope, tap-to-call, tap-to-email. Zero extra builder effort.

QR Sticker

Physical to digital

Print-ready PDF, sized for switchboard or cupboard. Scan leads straight to the portal.

Ready?

$300 / Project

Simple pricing: $300 for your first project

Get started → See pricing →